Job opportunity: Finance & Admin. Asst. – part time

Picture of 3 ceramic containers of powdered ink pigment
Finance and Administration Assistant – part time
Maternity cover from Mid-March/ April to December 2021

Northern Print is a company limited by guarantee and a charity registered in England and Wales. We receive regular funding from Arts Council England as a National Portfolio organisation. 

We are seeking to appoint a temporary Finance and Administration Assistant. This is a part time post and is to cover maternity leave up until the end of December 2021.

We would like the successful candidate in post as soon as possible (Mid-March) so that there is adequate time for handover.

About Northern Print

Northern Print is a production facility providing the equipment, expertise and support to make prints and print-related artworks. The professional studio is primarily used by artists including those whose main focus is printmaking plus a wide range of other arts professionals, designers and craftspeople.

The studio, the heart of NP, is a vital resource for artists in the region. The studio facility is professionally maintained, with artists and recreational users supported by expert technical staff to create the work they want to make in a welcoming and professional atmosphere.

Our learning programme gives people skills and experiences of printmaking at a range of levels and a regular programme of adult classes and courses teaching printmaking skills are available to artists, arts professionals and others. Bespoke printmaking workshops for schools and community groups are run at NP along with outreach workshops across the region.

As an advocate for printmaking, we provide a whole range of advice and support to other organisations in the region including print production, access to knowledge and networks and artists. NP is recognised as a leading print studio nationally with a strong reputation internationally for innovative and ambitious programming in printmaking.

We are an active partner within Ouseburn and work with other arts and non-arts venues and organisations to support the development of the area as a place to visit, live, learn and work.

Covid restrictions and home-working

Northern Print is currently closed due to Covid restrictions and all staff are working from home. The successful candidate will be expected to work from home and will be provided with a laptop. Should restrictions change this could be reviewed. There is also sometimes a need to coordinate with systems on site.

 

About the role

 

Working Hours

Approx. 2 days per week (flexible working patterns welcome)

Grade/Salary

In the region of £18k pro rata depending on experience

Reports to

Director

Job Summary To contribute towards the efficient financial administration of Northern Print.

 

Main Responsibilities/Activities

  • To process and enter sales, purchase, petty cash and bank transactions onto the Sage accounting system (using paper-based, online, Excel and Sage systems)
  • To carry out all banking, including the use of banking software
  • Completion of quarterly VAT returns
  • To complete month end reconciliations and preparation of management accounts
  • To assist in the data entry into and management of organisational databases
  • To assist in maintaining and improving the financial efficiency of Northern Print’s systems
  • To deal with queries via email, telephone initially and should Covid restrictions change possible occasional face-to-face contact
  • To manage contractual arrangements for services such as energy, insurance etc.
  • To assist with online sales via our Shopify site
  • To support the Director in preparing financial information for funding applications & reports
  • To support the Director in preparing, managing and recording project budgets
  • Any other duties appropriate to the role, as requested

 Working Relationships

  • Required to negotiate and manage contractual arrangements and prices with external office suppliers.
  • To deal with administration and finance queries from Northern Print staff, customers, funders and suppliers
  • Liaise with external accountant 

 Budgetary Responsibility

  • Delegated authority for elements of the Overheads budget

Person Specification

Required:

Qualifications and Experience

  • Educated to A-Level or equivalent
  • Minimum of 3 years’ experience of office administration in a similar or equivalent role
  • Significant experience of financial administration/book-keeping and/or budget management – strong experience using Sage (or comparable level equivalent) required.
  • Experience of dealing with suppliers, including contract negotiation
  • Experience of using Sales, Purchase and Nominal Ledgers
  • Experience of VAT, e.g. knowledge of preparing VAT returns

 Technical Skills and Knowledge

  • Good communication skills
  • Confident in the use of email, internet and office software

 Personal Qualities

  • Ability to work to a high standard of accuracy and attention to detail
  • Ability to work independently
  • Ability to work to and meet regular, tight deadlines
  • Ability to prioritise competing workload demands
  • Approachable and helpful manner
  • Equally confident/able to work as part of a team or on own initiative
  • Ability to develop good working relationships with staff at all levels
  • Ability to manage customer relationships

 Desirable:

Qualifications and Experience

  • Experience of managing tendering processes for goods and services
  • Experience of financial/book-keeping in a multi-faceted organisation

 Technical Skills and Knowledge

  • Experience of using Microsoft Office and Outlook
  • Understanding of/interest in the cultural sector
  • Experience of charity administration

 How to Apply:

To apply please send a letter outlining your skills and experience in relation to the above job description and person specification and your CV and email this to anna@northernprint.org.uk by 5pm on 1 March 2021.

Please note all applications must be submitted via email – we cannot accept postal applications.

Interviews to take place via zoom - proposed dates for interview Friday 5 or Monday 8 March 2021.

For more information, please contact anna@northernprint.org.uk

Please not Northern Print is an equal opportunities employer and would actively welcome applications from people who are under-represented in the arts and cultural sector.

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